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An Advisor-Advisee Agreement must be completed in the first semester a student enters the PhD program. For students entering in fall semester the agreement must be completed prior to October 30; for students entering in spring semester the agreement must be completed prior to March 31.

The purpose of the Advisor-Advisee Agreement is to assist PhD students and their Faculty Advisors in navigating conversations regarding the PhD process. This document identifies common points of discussion in order to facilitate a dialogue between the student and advisor. The objective is to develop a shared understanding of roles, responsibilities, expectations, and anticipated workload that will help achieve the shared goals and set expectations during the beginning of a student’s PhD career. Process for completing the Advisor-Advisee Agreement:

• Students and Faculty Advisors schedule a time to review and discuss the agreement after the start of the semester, ideally in late September or early October.
• After the agreement has been discussed, the Advisor-Advisee Agreement Form is submitted by the deadline for the semester in which the student entered the program.
  • Note: the agreement form will provide space for documenting expectations that are discussed and agreed upon.
  • Note: faculty may opt to use their own agreement form already in place for a research group, lab, etc.
• The Agreement Form can be found on the department’s Forms for Graduate Students page. The faculty advisor will initiate the form and fill out the required fields, then the form will be sent to the student for review and signature. Both student and advisor will receive copies upon form completion.